Posts Tagged ‘Outlook’

Created a short video about how to do a Mail Merge from Microsoft Outlook using the Categories option for Contacts.

See all the details here

One of the great features of Outlook (but also sometimes annoying) is that it remembers all the email addresses of the people that you send email to or receive email from.  This makes it really easy for composing emails except for when you get an email address that is spelled incorrectly in that list.  That can be extremely frustrating.

Turns out that it is super simple to remove that email address.  Just compose and email and start typing the address.  When you see it appear, just use the arrows to select the one that is incorrect and press the Delete key.  It will be gone forever.  Quick and easy.

If you want to clear the entire email history, you can do the following:

• Exit Outlook
• Run Windows Explorer
• Navigate to the C:\Documents and Settings\username\Application Data\Microsoft\Outlook folder (substitute username with your username)
• Find the file with the NK2 extension and rename or delete it.

You know you have done it before.  The second you hit send you realized you forgot to attach the all important photo, spreadsheet or document.   Here is a way to delay the sending of the email so you can grab it before it goes out to everyone you sent it to.  We are going to assume you are using Outlook, but the same thing can be done with most email clients that support the Rules concepts.

• Open Outlook
• Click on the Tools menu and then Rules & Alerts.
• Click on New Rule “Start from a blank rule”.
• Click in Step 1 box, “Check message after sending”.
• Next, click on “On this machine only”.
• Next, Click in Step 1 box, “Defer delivery by a number of minutes”.
• Click in Step 2 box, “a number of” enter the number of minutes. 
• Click on OK, click on Finish.

Now, when you click on Send, your message will be held for however many minutes you selected before being sent.  After sending an email if you realize there is something that needed to be changed, you just click on the Outbox, then click on the message to open, make any changes and click on send again.   This technique has saved me numerous times from being “stupid”.